Reception Screen

The Reception screen displays appointments sessions on the date specified for all, or selected clinicians/clinics per organisation:

To display the Reception screen:

  1. From Vision360 Appointments .
  2. Select Reception and the Reception screen displays.

  3. Now, select the appointment books required:

    • Organisation - Select the appropriate organisation from the list available.
    • View - Select the clinicians/clinics required from the available list.
    • No of Clinicians - Select the number of columns to display.
Note - You can only see the names of patients who are registered at your practice, all other patients display as BOOKED.

Each Clinician/Clinic column displays the following:

  • Session Name and Duration
  • Slot time
  • Patient details, if booked
  • Patient Status, see Patient Status for details.
  • Slot Type - The slot type colour is displayed in the second column.

From the Reception screen, you can select:

  • Refresh - To manually refresh the Reception screen. The Reception screen automatically refreshes every five minutes.

  • Make booking - Highlight a free slot, and select Make Booking to book a slot, see Booking an Appointment for details.
    Training Tip - You can double click an empty slot to quickly book an appointment and double click a booked slot to check a patient in, see Patient Status for details.
  • Edit Appointment - Select to display and, if required update, the Booking Form, see Editing an Appointment for details.
  • Cancel Appointment - Highlight the appointment to remove and select Cancel Appointment, see Cancelling an Appointment for details.
  • Clipboard - Highlight the appointment to move and select Clipboard to move it to the clipboard, see - Move Item to Clipboard for details.
  • / Hold/Release slot(s) - Select any slots you want to prevent other users from booking / release for booking and select Hold / Release Slots, see Holding and Releasing Slots for details.
    Note - You can only release slots that you have held.
  • Change Slot Type - Select to update the slot type, see Changing Slot Types for details.
  • / Cut/Paste Appointment - Select to cut and then paste to move appointment(s), see Moving an Appointment for details.
Note - To print this topic select Print in the top right corner and follow the on-screen prompts.