Recording Non-Vision Appointments/Events

Patient events and appointments outside the practice can be recorded in the Patient diary app, eg Physiotherapy appointments at the hospital.

Note - Non-Vision Events are only available in the diary and are not written back to Vision appointments. Non-Vision appointments are not currently seachable.

All standard calendar appointment functionality is available including recurrence, highlighting and reminders, and resource allocation.

Booking a Non-Vision Appointment/Event

To book a Non-Vision Event:

1. From Apps Controller - Patient Apps - Patient Diary, find the day you want to book the Non-Vision event on.
2. Double click on the date required, the Book Appointmentfor screen displays.

   

   Book Appointment for screen

3. Click Non-Vision Event, or
4. From Apps Controller - Patient Apps - Patient Diary, select New Event.
5. The Untitled - Event screen displays.

   

   Untitled - Appointment

6. Complete as required:
   • Subject - The name of the event eg Physio Therapy - left ankle
   • Location - The place of the event eg Worthing Hospital
   • Label - Select from the available list if required

   

   Label list

   • Start time - Select a date and a time for the start of the event
   • End time - Select a date and a time for the end of the event
   • All day event - Tick if the event is an all day event, in which case the time slots to the left vanish
   • Resource - If any of your clinicians are required for this event, select from the available list
   • Show time as - Select from the available list

   

   Show Time As list

   • Reminder - Tick and select a time frame for a reminder.

     Note - The Reminders only appear within the Patient Diary App with the correct patient selected.

7. Click OK to save and complete.

Booking a Recurring Non-Vision Appointment/Event

If you want to set up a recurring non Vision event:

1. From Apps Controller - Patient Apps - Patient Diary, select New Recurring Event.
2. The Appointment Recurrence screen displays.

   

   Appointment Recurrence

3. Complete as required:
   • Appointment time
   • Start - Select the appointment start time
   • End - Completes automatically once Duration is completed
   • Duration - Complete with the appointment length
   • Recurrence - Select from:
   • Daily - Select Every number of days, or Every week day
   • Weekly - Select the number of weeks between recurrence and the day of the week
   • Monthly - Select the time frame required
   • Yearly - Select the time frame required
   • Range of recurrence
   • Start - Select the date the recurrence is due to start
   • No end date - Select if there is no end date
   • End after - Select if there is a fixed number of occurrences
   • End by - Select if to enter an end date
4. Click OK.
5. The Untitled - Event screen displays, complete as previously described.
6. Click OK to save and close.