Creating an Announcement

To create an announcement:

1. From within Tasks, select New announcement .
2. The New Announcement screen displays:

   

   • Complete as required:

     • From (optional) - If you are creating this announcement on behalf of a group of staff you are a member of, select Edit and select the appropriate group.

     • Recipient(s) - Select the recipient of this announcement, this can be one or more individual members of staff, or a staff group, simply start typing and a smart list displays to select from.

       Note - You can select ALL USERS to send a task to every member of staff.

     • Announcement title - Enter the short description of the announcement that appears in the ANNOUNCEMENTS list of the recipient(s), up to 30 characters.

     • Description - Enter a full description for the announcement, up to 1000 characters.

     • Attach patient (optional) - Select Attach patient .

       The Search for patients screen displays, search for the patient using the following criteria:

       • Patient's name - Surname first, partial allowed.

       • NHS/CHI Number.

       • Date of Birth - Either in the format 01-Jan-2000 or partial, for example 01-Jan.

       Press return or select Search . A list of matching patients displays, select the patient required.

       Select More Patient Info for demographic information.

       

       Important - When generating an announcement in relation to a deceased patient, remember to check you have attached the correct patient.

     • Date/Time of Expiry - Defaults to today's date. If required, select a date that this announcement should expire, either select the Calendar and then a date or enter an offset time frame using the usual d=days, w=weeks, m=months or y=years short hand, for example, 2d = 2 days.

     • Urgent - Tick if this announcement should be marked as urgent.

     • Create another - Tick to automatically start another new task when you select Send.

3. Select Send to save and send the announcement.

4. An 'Announcement created successfully' message briefly displays at the bottom of your screen.