Creating a Task

Tasks can be created from:

ClosedConsultation Manager - Tasks

To add a task:

  1. From Consultation Manager , select the patient in the usual way.
  2. Select Tasks - Add New Task:

  1. Tasks automatically opens, the New Task screen displays and the selected patient details populate automatically. If you want to select a task template, you need to close the New Task screen, select Templates and then select the appropriate template.
ClosedReminders

To add a task from a reminder in either Consultation Manager or Appointments:

  1. Simply right click on the reminder and select Add task.

  1. Tasks automatically opens, the New Task screen displays and the selected patient details populate automatically. If you want to select a task template, you need to close the New Task screen, select Templates and then select the appropriate template.
ClosedTasks itself

From any task screen within Tasks, select New task .

  1. The New Task screen displays:

  1. Complete as required:

    • From (optional) - If you are creating this task on behalf of a group of staff you are a member of, select Edit and select the appropriate group.

    • Recipient(s) - Select the recipient of this task, this can be one or more individual members of staff, yourself to act as an aid memoir or a staff group, simply start typing and a smart list displays to select from.

    • Subject - Enter a short description of the task, up to 30 characters, this appears in the My tasks list of the recipient.

    • Description - Enter a full description for the task, up to 1000 characters.

    • Attach patient - Select to attach a patient:

      • The Vision side bar displays, type the patient name (either in full or part), press return or select Search . A list of matching patients displays. Select the patient required. Select More Patient Info for further demographic information:

    • Category - Select from the pre-defined list, this facilitates the ability of the recipient to filter tasks allocated to them.
    • Due date/Time - Select a date that this task should be completed by, either selecting the Calendar and then a date or enter an offset time frame using the usual d=days, w=weeks, m=months or y=years short hand, for example, 2d = 2 days.
    • This task is sensitive - Tick to mark a task as sensitive, if selected only the sender, recipients and system supervisors can see the full details of the task.
Important - Ensure you do not include sensitive data in the Subject line as this may inadvertently be seen by unauthorised staff.
    • Urgent - Tick if this task should be marked as urgent. If Make this urgent when overdue is already selected, this option is not available.
    • Make this urgent when overdue - Tick if the priority of this task should increase when overdue. If Urgent is already selected, this option is not available.
    • Create another - Tick to automatically start another new task when you select Send.

  1. Select Send to save and send the task.

  2. A 'Task was sent successfully' message briefly displays at the bottom of your screen.
Note - It is not possible to select a template from within the New task screen. If you want to use a Task Template, close New task, select Templates and then select the appropriate template.

View the following video to see a task being created. For further videos see Video Tutorials.

Important - For practices using Aeros, you must watch the videos on your local desktop. To do this copy and paste the above url into your local browser. Local health board restrictions may also affect access.

 

How to Create a Task (1.20)