Setting User Details

Within Pharmacy Manager you can set various options for how the system behaves for you.

To set your preferences:

  1. Log in to Pharmacy Manager in the usual way.
  2. Select Tools - User Settings - User Details and then select the Preferences tab.
  3. The User Details screen displays:

  1. Select the Preferences tab and complete as follows:

    Select to choose the colours Pharmacy Manager displays for your log in. Select Select, highlight the colour you require and select OK.

    Select to set how you use the keyboard:

    • DOS mode - Select to use the <Enter> to move through an on-screen form.
    • Windows standard - Select to use the <Tab> to move through an on-screen form.

    If you select Abandon from the Dispensary screen, how Pharmacy Manager behaves depends on your choice here, if you select:

    • When item complete - The label in progress is immediately abandoned. For multi-item prescriptions, if other items have already been labelled, those items are saved in the patient record and the quantities dispensed still deplete any stock records.
    • When form complete - A Confirm Abandon Supply message displays:

      Select:

      • Yes - No items are included in the patient record and stock levels remain the same.
      • No - You return to the prescription in progress.
    Training Tip - If you enter too many items in Number of items, you should reduce the Number of items, rather than select Abandon.

    Set how you want any orders printed, select from:

    • All, to print all your orders.
    • Placed, to print placed lines only.
    • Exceptions, to print exceptions only.
    • Ask, to be prompted to select what to print each time.
    • Include Full Response, to print all responses from your wholesaler including text messages.
      See Order response printers for further details.

    When a prescription is finished, you can select to show the form is complete and take you to the endorsing screen.

    • Show form complete dialog - Tick to show the complete prompt immediately after finishing a prescription.

    • Start new prescription - Tick to clear the screen when a form is finished.

    Select from:

    • Show form complete dialog - Tick to show the form complete message.
    • Start new prescription - Tick to clear the screen when a form is finished.
    • Send notification (EPS) - Select to send the notification immediately upon clicking the Finish button to print the label. The prescription is not available for collection on the Pending screen.
    • Show eMessages tab for EPS - Select to return to the eMessages screen once an electronic prescription is complete.
    See EPS user settings for further details.

    You can select from the following:

    • Quality / Written as - Select to enter the dispensed quantity before you select the prescribed item.
    • Written as / Quantity - Select to select the prescribed item before you enter the dispensed quantity.

    Dispense Order cannot be updated where you are using a robot dispenser or electronic prescriptions:

     

    Quantity/Written as

    Written as/Quantity

    Robot installed and active

    Electronic prescriptions & quantity matching ON & no robot

    Electronic prescriptions & quantity matching OFF & no robot

    No electronic prescriptions & no robot

    You can set the Endorsment screen to automatically display once a prescription is completed and the labels have printed.

    This can save time in busy pharmacies.

    From Endorsement printing, select either:

    • Never - The endorsement option does not display automatically, regardless of the endorsement type.
    • Electronic endorsements only - The endorsement option displays automatically after each prescription where an electronic endorsement is required.
    • Manual endorsements only - The endorsement option displays automatically after each prescription requiring a printed endorsement.
    • Always - The endorsement option displays automatically regardless of the endorsement type. This option is recommended.

    England - The Electronic endorsements only setting refers to EPSR2 prescriptions only. It does not include EPSR1 prescriptions which cannot be endorsed electronically.

    Wales - The Electronic endorsements only setting is not applicable because Wales 2DRx prescriptions cannot be endorsed electronically.

    Tick Confirm multiple deletes to display a confirmation message when you delete more than one item at a time.

  2. Select Apply to save.
  3. Select the Dispensing tab and complete as follows:

    • Show messages for all items - Tick to display messages for all items in the message box, rather than just the product you are currently dispensing.
    • Show dialog for each - Tick to display each message in the dialog box.

    Now tick the types of message to display:

    • Patient preference
    • Quantity not in range
    • Batch number required
    • Endorsement details
    • Non compliance
    • Directions too long
    • Yellow (Level 2 Interaction)
    • Tariff price exceeded
    • Named patient only

    Select either:

    • Caution only; no directions
    • Both cautions and direction, or
    • Neither

    Patient Notes combines information that you have entered on the patient details Conditions and Other tabs.

    Tick to display patient notes, where they exist, when a patient is selected in the Dispensary screen.

    See Patient notes, Other medication items and Adverse drug reactions; Other conditions and Other sensitivities for details.

    Select how patient reminders display, see Product file for details:

    • Display Message - To display patient reminders on the screen.
    • Print Label - To print patient reminders on a label.
    • None - To not display patient reminders.

    Select to:

    • Always, display to screen
    • Never, display to screen, or
    • Allow suppression.

     

    See Counselling  and Interactions and suppressing for further details.