Editing labels already printed
To edit a label you have already printed:
-
Press the
View History speed button
or use 
&
to retrieve it from the
dispensing history;
OR use
Dispensary tab > Menu > View > History
This brings up the Prescription Items screen, which will list all items you have dispensed for today, or you can select yesterday, last 7 days or last 30 days or Other. This means define your own period to view using the drop-down menu on the left-hand side, labelled When:
The edit you undertake would typically be an alteration to the dispensed quantity or a change to the dosage and directions
Amending previously printed items
-
Click the Item tab if it is not already selected
-
Highlight the chosen item then click on Edit or use keyboard
&
.
This takes you back to the Dispensary tab where you will be asked to confirm that you wish to edit the item.
-
Click the YES button in order to edit the item e.g. to alter the dispensed quantity or to amend or append dosage and direction lines.
-
Click the NO button in order to retrieve the label for non-editing purposes e.g. to print a bag label or to increase the quantity of the item on order
-
Click the CANCEL button if you wish to do neither of the above and leave the item unchanged.
-
Amend the necessary item details and press
to print.
This will amend stock usage and make a new entry in the patient record.
Amending previously printed prescriptions
Prescriptions can be similarly retrieved. Click the Form tab then highlight the chosen prescription form then click the EDIT button. If the prescription is for a single item, the procedure is the same as outlined above for an item.
If the prescription contains more than one item, the
first item is displayed on the Dispensary
tab. Click the navigation buttons 
to move forwards or backwards through each prescription item until you
find the item you wish to amend.
Alternatively, use & 
or
&
to move to the next
or the previous item
When the item you wish to edit is displayed, type &
to display the edit
item options as outlined for a single prescription item above.
Continue now as you would proceed for a single item. When you have completed the first item, you can move to the next or previous item for further changes. When you have completed your changes to one or more items, click the FINISH button to print the revised label(s).
Note: from this screen you can also access many other functions such as reprinting labels, deleting items etc., in fact all functions available from the Item menu:
If your system is configured to keep a controlled drugs register, and you edit the dispensed item for a controlled drug, the system will automatically record the adjustment. This will occur whether or not the dispensed quantity ends up being changed or not.
In the illustration below, the dispensed quantity is initially entered as 112 tablets when it should have been entered as 56.
-
Entry 2668 shows the previous balance was 224 tablets
-
The dispensed quantity was incorrectly entered as 112 resulting in an assumed new balance, also of 112.
-
When you select the Edit option, the 112 tablets is automatically added back to the register balance resulting in an adjusted total of 224 in entry 2669. This is identified as an "adjustment" and will appear as a "receipt" in the printed register.
-
As you finish the Edit , the system alerts you in the usual manner whether you want to update the register now or whether you want to defer that action. As a safeguard, the issue date, the author and the pharmacist need entering again.
-
The "collected by" information also needs re-entry
-
Entry 2670 then reflects the corrected balance. The previous balance starts at 224.
-
The quantity dispensed now shows as 56.
-
The new balance is re-calculated to 168.
-
All three lines will form part of the controlled drug register (see image below).
-
The adjustment reason defaults to the following text: Supply for this item has been edited hence a correction entry for stock adjustment.
New 19th December 2017
