Receiving Vaccination and Adverse Reaction Data

Federations, Clusters and Primary Care Networks - All Countries

If your Federation/Primary Care Network/Cluster is involved in the national COVID vaccination programme, please use one of the national recommended systems for recording COVID vaccinations as per national guidance. This allows for consistent data capture and central reporting to take place via existing messaging solutions.

Cegedim Healthcare Solutions receives this data automatically and files it into the patient's record on your behalf.

Practices

England, Wales & Northern Ireland

The majority of COVID-19 immunisations are administered to the general population via mass vaccine centres in England and Wales. Vaccine and adverse reaction data are electronically recorded on site using systems selected by national bodies (Pinnacle, Sonar and System C for England and WIS for Wales):

  • England - We receive adverse reaction data automatically and file it into the patient's record on your behalf.

  • Wales and Northern Ireland – Adverse reactions are not currently sent automatically and are therefore not available for viewing in the patient record.

Scotland

In Scotland, the majority of COVID-19 immunisations are administered to the general population via general practice vaccination clinics and mass vaccine centres. Vaccine and adverse reaction data is electronically recorded on site using systems selected by the national body. The write back of this data to the patient record is also managed by a nationally selected third party tool. Please contact your local Health Board with any queries.

Importing of Vaccination Data

Vaccination data is filed using the current standard COVID-19 vaccination terms (see below). The date on the recording is the event date recorded on the vaccination system and is recorded as “out of practice”. All other relevant fields are populated:

  • 65F0100 Administration of first dose of severe acute respiratory syndrome coronavirus 2 vaccine (procedure) (SNOMED CT Concept 1324681000000101).

  • 65F0200 Administration of second dose of severe acute respiratory syndrome coronavirus 2 vaccine (procedure) (SNOMED CT Concept 1324691000000104).

The immunisation Notes display a copy of the detailed vaccination details:

Note – Vaccinations recorded as Not Given are not imported.

Patient consent data is recorded within the Immunisation Consent Structured Data Area (SDA):

Click here for guidance on COVID-19 Vaccination Record Queries from NHS Digital.

Patients receiving a Maintenance/Booster Dose have an immunisation and a medical history entry automatically added to their patient record, for example:

  • Immunisation Entry of '65F0100 Administration of first dose of SARS-CoV-2 vaccine':

  • Medical History Entry of '65F0800 Immunisation course to maintain protection against SARS-CoV-2':

Patients receiving the Moderna Half Dose have an immunisation and a medical history entry added to their patient record, for example:

  • Immunisation Entry of '65F0100 Administration of first dose of SARS-CoV-2 vaccine':

  • Medical History Entry of '65F0800 Immunisation course to maintain protection against SARS-CoV-2':

Patients receiving a Third Dose, have an immunisation entry added to their patient record, for example:

Immunisation Entry of '65F0900 Administration of third dose of SARS-CoV-2 vaccine':

The specification for the third dose vaccinations is still being finalised by NHS Digital, in the meantime please see the guidance below:

Important - While all systems are being updated to include a third dose vaccination, NHS Digital have taken the decision to record these as a maintenance/booster dose. The same process, outlined above, is used for recording a third dose of the vaccine for Immunosuppressed patients. We are awaiting further information from NHS Digital with regards to any future changes. See JCVI issues advice on third dose vaccination for severely immunosuppressed for more information.

Patients who have received a vaccination Overseas have an immunisation entry automatically added to their patient record with the country where the vaccination was given provided in the notes.

An example of this is an Immunisation Entry of '65F0100 Administration of first dose of SARS-CoV-2 vaccine':

Patients receiving a vaccine during the Spring 2023 campaign, have an immunisation entry added to their patient record, for example:

Immunisation Entry of '65F0100 Administration of first dose of SARS-CoV-2 vaccine':

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