Attachments

Referral Letters

A conventional referral letter can be added from Referral Edit by selecting . The letter can then be moved into the Accompanying Documents section of RMD.

Correspondence

All letters added to Vision 3 as correspondence are stored with extension .cli regardless.

Note there are certain rules for correspondence:

  • Word documents (.docx) are allowed as attachments so you can either send a referral letter, generated in the usual way on the Referral - Add screen, or send a Word document as an attachment. You can also write free text notes on Referral - Add to make your request or draw attention to something. Remember that the patient's clinical history is already on the spine so there is no need to repeat it.
  • You can send files formatted as .gif, .tif, .doc, xml, jpg:

Permitted formats for attachments for the NHS e-Referral Service

Attachments formats not permitted for the NHS e-Referral Service

txt

mp3

xstt

dot

rtf

pdf

csv

tiff

htm

xml

dat

au

gif

html

giff

snd

doc

mpe

xsl

wmy

jpg

mpeg

bmp

wma

tif

mpg

png

 

jpeg

docx

 

 

  • You can send up to five attachments per referral booking.
  • Each attachment must be less than 1 mB.
  • The total attachments cannot exceed 5 mB.

Guidelines sent as attachments

Many people attach guidelines with referral letters.

There is an icon in Guidelines on the toolbar which when pressed lets you save the currently displayed guideline as a .gif attachment in Attachments - Add.

This is especially useful for practices making e-Referral Service referrals to which attachments are added.

Note- It works best in terms of display for guidelines with the standard black or blue on white background. Coloured guidelines do not display well. If a guideline has a category of Report, then it goes straight to the printer before you can use this attachment icon. Should you wish to attach a report, make a copy of the report as a Local Guideline: in Select Guidelines, call up the report, select Copy, then at the Plan Header - Copy screen, type in a new Guideline Mnemonic (10 characters), and make sure the Category is Local Guideline. Add it to the Local Guideline or Report Index. When you select it from the Local Index, it will be displayed on screen, giving you a chance to save it as an attachment.