GP2GP - Deducting a Patient - Scotland only

To ensure a GP2GP transfer of records takes place, when you receive a deduction request in Registration Links, you must process the deduction in Docman:

Important - Before processing a deduction for a patient, file any incoming results or mail for them to ensure a complete record transfers.

  1. When you perform your daily check of Registration Links - In-coming Transactions, make a note of any patients who have a pending Deduction sent by the Practitioner Services Division (PSD).

  2. Log in to Docman if required and select View Documents:

  3. The Selection List screen displays, select Patients and then Select.

  4. In Search for: enter either the patient's CHI Number or Date of Birth and select Search.

  5. Highlight the patient to deduct and select Export.

  6. The Document Export and Archive screen displays, tick Include GP2GP information (includes Clinical Summary and HL7 in Export).

  7. Select Export.

  8. A copy of the patient's Vision 3 record saves in the selected patient's Docman record and is exported, along with all the patient documents held in Docman, to the eLinks folder for forwarding to the new practice.

  9. Select from the following options:

    • Paper Medical Records to Follow - Select to indicate to the new practice there are paper records to follow.

    • No Paper Medical Record - Select to indicate to the new practice the electronic record is complete.

  10. The Document Export screen displays, once this displays 'Archive completed', select OK.

  11. The Document Export screen updates with the details of the eLinks extract folder, select OK.

The export file contains:

  • The patients electronic clinical record.

  • All Docman attachments for the selected patient.

  • A printable Patient Summary report.

After you have processed the export in Docman, the Deduction request automatically completes in Registration Links - In-coming transactions and a Read coded entry of 92...00 Patient de-registered is added to the patient's clinical record.

Note - To print this topic select Print in the top right corner and follow the on-screen prompts.