Adding Immunisation Data
Once your patients are sorted into patient groups you can add the immunisation data into Vision 3.
There are two ways of adding data:
- From Adding Immunisation Data using Vision+ you can add a clinical term to all patients
- Use Adding Immunisation Data into Vision 3 using Smart Clinic to add a clinical term specifying type of vaccination, batch number and site of vaccination to all patients
Adding Immunisation Data using Vision+
To add immunisations using Vision+:
- Log into Vision 3 as usual.
- From the Windows Notification Area, right click Vision+
and select Practice Reports - Patient Groups:
- In search, enter the description of the first patient group, for example "20 sept" and select Search
.
- Select the group required and the patient group page displays:
- To view patient details, select Expand
on the description line.
- From the Practice List Report highlight the description line and select Merge Patient Group
.
- The Mailings screen displays, select the Bulk Insert tab:
- Choose Select All to select all the patients in the group.
- Now, select Codes.
- The SNOMED CT/ Read term Code Search page displays.
- England only - From the SNOMED CT code search screen, select Active Only to display active codes.
- If you do not know the code, enter the search term for example “flu” into the search at the bottom of the screen and select Search.
- Scotland, Wales and Northern Ireland only - From the Readcode search screen enter the search term and select Search:
- Highlight the clinical term for a flu vaccination procedure and select Insert
.
- Select OK.
- The Codeset Codes screen displays:
- In the Comments column, enter the batch number from the patient group name.
- Select OK to apply the code.
- The Patient’s record is updated:
Adding Immunisation Data into Vision 3 using Smart Clinic
Add Influenza Batch Details
You need to add each batch to the “Influenza – Seasonal” vaccine, which then automatically files the correct vaccine type and batch details, including vaccine name.
To add influenza batch details:
- Open Smart Clinic
.
- Select Influenza – Seasonal:
- Select Stock and Add Stock.
- Use Lookup to find and select the vaccine administered from the drug list available, for example, QIVc, QIVe or TIV:
- Enter the Batch number and Expiry date.
- For Batch stock enter the amount of vaccines you have been delivered for use in practice. If you are not using Smart Clinic for stock control enter 9999.
- Select Update to save the batch card.
Repeat this process for each separate batch number.
Bulk Entering the Immunisation
To bulk enter immunisations:
- Open Smart Clinic
.
- Select Open - Patient Groups:
- From the Group Description section, choose Select:
- Locate the patient group you wish to use for bulk data entry and choose Select. All patients in the group are displayed.
- Select Automated bulk data entry:
- Select Influenza – Seasonal to list all the batches available.
- Select the required batch number for the patient group.
- Change the immunisation details as required, for example, site details or consent given.
- Once you are happy with all the details on the immunisation form, select Start:
The system starts saving the immunisation data to each patient record in Vision 3. This process may be paused and restarted, or stopped completely if required.
A green tick displays next to the patient's name once their record is updated.
Please Note:
- Once the process starts, the immunisation details cannot be changed unless you stop the process
- If you use Pause, when you restart, the process continues from where it left off
- Stop clears and resets the whole process, so when you restart, it begins at the first patient in the list
