FP69 Prior Notification FPN
In England, Wales and Northern Ireland, an FP69 status is allocated to a patient if, for some reason, there is some doubt as to whether that patient actually still lives within the area covered by that patient’s GP practice. Often it follows an unanswered letter from the HA to the patient.
An FP69 Prior Notification transaction is sent to the practice from the HA and "attached" to a patient. FP69 Prior Notification transactions can be listed and viewed, a further filter can narrow the list down to those with an FP69 expiry date less than 14 days from today’s date.
From Registration 
select Action - Respond to FP69 Prior Notification, you can then either:
- change the registration information (the address), and generate an Amendment transaction. Either you can find the patient on your system and they are at a different address. Or you can look for the address given on the FP69. On the Select Patient screen in Registration, change Search Attribute to Road Name, then type part of a road name in Search Details, even as little as one or two letters. Highlight the road you want and press Find. See if you have a patient at the FP69 address.
- confirm to the TP the latest registration information held, and additionally, the date last seen by the practice, and/or a reason why the patient may not be able to respond to correspondence from the TP. All this is conveyed to the TP in an Amendment transaction.
- request that the patient is deducted, notified to the TP within a new Deduction Request transaction. The reason can be either Death of patient, Patient left area, or Patient embarkation.
- take no action.
Depending on which of the above are received, the TP can remove the FP69 flag via the FP69 Flag Removal transaction.
There is a Security - Clear FP69 Status option which allows the manual removal of an FP69 status for a patient. The existing Security - Deduct Patient option has also been amended to remove the FP69 status against a patient if the function is used to deduct a patient on the GP system having an FP69 status.
A Deduction code of 14 - Returned Undelivered is used if the TP deducts a patient from the practice as a result of an FP69, the Deduction is notified to the practice with a deduction code of 14.
Two FP69 reports can be run from Registration - Action:
- Respond to FP69 Prior Notification
- View Patients whose FP69 is expiring (or expired)
If an incoming FP69 Prior Notification Transaction cannot be matched to a patient on the current patients database, then the unmatched FP69 Prior Notification Transaction is copied to an error file for investigation. A List of unmatched FP69 Prior Notification Transactions can be printed and deleted.
