PARTNERS - Electronic Transactions

The transactions introduced by PARTNERS are broadly similar to those introduced by the HA/GP Links Project in England. The initial in brackets, for example, (ACG), refer to the way the transaction is coded:

• A single Acceptance transaction, (ACG, outgoing GP to Health Board (HB)), replaces the following paper forms:
  • GPR - Application to go on a Doctor’s list
  • GP4 - Medical card
  • FP13 - Ex-Services form
  • GP 58 - White ‘Baby Card’
• An Approval transaction, (APF, incoming HB to GP), replaces notification of confirmation of a patient registration by the HB Primary Care Department , GP 7A/8A.
• Any changes to patient information on the GP System automatically generate an Amendment transaction, (AMG, outgoing), for transmission from GP to that patient’s HB.
• Any changes to patient information held on the Health Board CHI automatically generate an Amendment transaction, (AMF, incoming) for transmission from HB to that patient’s GP Practice.
• A Deduction transaction (DEF, incoming) replaces notification of deductions from a GP’s list originating from the Health Board Primary Care Department (GP 22).
• Two transactions assist in the monitoring of patient record movements and both transmitted by the Health Board:
  • The Medical Records Flag Removal Transaction (MRF, incoming)
  • The Medical Records Sent Transaction (MRS, incoming)
• Similar to the HA/GP Links Project, two transactions permit rejection of transactions in specific circumstances:
  • The Rejection (Wrong HB) transaction, HB to GP (REF, incoming)
  • The Removal (Out of Area) transaction, GP to HB (REG, outgoing)
• Security transactions - The functions of these security options are normally carried out automatically by the Registration Links software, but can be manually implemented from within Registration if the link is not operational.
  • Deduct patient - Instead of waiting for a HA-generated Deduction Transaction, the practice can transfer a patient out, for example, after change of address out of the area, or death.
  • Amend CHI Number - Allows a Scottish practice to amend a CHI number.
  • Clear Medical Records flag - To clear the Records Requested flag or the Records sent by HB flag on Registration and reset to No.
  • Approve patient - This "unfreezes" the Registration screen of a newly registered patient so that editing becomes possible.