Private Prescription Register Report

The Private Prescription Register enables you to replace your manual private prescription book with an electronic record.

Note - Pharmacy Manager now records Emergency Requests within the Private Prescription Register.

To enable the Private Prescription Register:

  1. From the Pharmacy Manager Toolbar, select Tools - System Settings - Pharmacy Details and then, from the Dispensing tab select the Defaults tab:

  2. Under Private Prescription Register, tick Enable Private Prescription Register.

For details see Pharmacy Details - Dispensing.

To view the Private Prescription Register report:

  1. From the Pharmacy Manager Side Navigation Bar select Reports .

  2. From the list of reports, select Private Prescription Register and then Run:

  3. The Run Report "Private Prescription Register" screen displays:

  4. Double click on the filter options as required to narrow down your search, or leave blank if the filter is not required.

    Select the filter below to display details:

    1. Set the date range required.

      Training Tip - Type a Full Stop . and then press Enter on your keyboard to enter today's date.
      Note - If you do not select a date range Pharmacy Manager displays all records.

    2. Select OK .

    See Quick Entry Date Codes for more details on adding dates in Pharmacy Manager.

    1. Enter the patient's name and select Find .

      Note - You can only select one patient at a time.

    2. The Find Patient screen displays, select the required patient.

    3. Select OK .

    4. Select OK .

    1. Tick the prescription types to include in the report. Select All or None to bulk select or deselect as required.

    2. Select OK .

    1. Enter the prescriber's name and select Find .

    2. The Find Prescriber screen displays, select the required prescriber.

    3. Select OK .

    4. Select OK .

    1. Select either Exempt or Inclusive from the list as required:

      Category VAT Exempt Including VAT

      Private prescription

       

      Private CD prescription

       

      Emergency supplies at patient's request

       

      Private PGD

       

      Ship's master

       

      Midwife sale

       

      Sales

       

      Veterinary - professional, private and sale

       

      Independent prescriber, for example, physiotherapist

       

    2. Select OK .

    1. Select either:

      • Print/Preview - Opens a preview of the report.

      • Save to report directory - To save the report to your system.

        Training Tip - To view saved reports, from the Reports screen select View - Saved Reports.

      • Send to Network Manager - Enter your Network Manager Account details.

    2. Select OK .

    1. Place a tick next to Reverse chronological order to reverse the output order.

  5. Select OK . The Private Prescription Register report displays:

See Saving, Viewing and Sending Reports for details.

The Private Prescription Register report displays the following totals:

  • The item price for each prescribed medication item on the prescription:

    Training Tip - The reference number consists of yyyymmdd-nnn where yyyymmdd is the dispense date and nnn is the number of the instance during that day. You can switch off the Reference Number option in Printer Details, see Private Prescription Register Reference Numbers for details.

  • A total item price for the filtered report:

Note - If an item is fully owed, it does not appear in the private prescription register until some or all of the outstanding balance is dispensed. If an item is partially owed, the full cost displays regardless of the owing balance. When the balance is collected, it therefore displays as zero.

Running the Private Prescription Register (0:50)

Note – To print this topic select Print in the top right corner and follow the on-screen prompts.