Running Populate Problems

To populate or update the Problems tab, you must first run a search for the category of patients required and then save the output as a group.

For example, if you want to create a problem of 'Asthma' on the Problem tab for all your asthmatic patients:

1. Create a group of patients from Search and Reports:
   Note - You must include a clinical term in the Search Input and not exclude it from the Report Details in order for the Problems Populate functionality to work.
   1. In Search Details, select All other Clinical Data, enter the clinical term, in this example, H33.
   2. Optionally, include additional entities, for example, Acute and Repeat Issue Therapy. Use Selections to specify Asthma related medication either by drug name or drug class, for example, bronchodilators.
   3. If you select Match Any, this finds patients with a diagnosis of Asthma or on asthma related medication.
   4. In Group Output, double click and enter the group name.
   5. In Report Details, include related entities, for example, peak flow in Examination Findings. These entries display in the patient's problem.
   6. Optionally, enter a name for the search and select Save As, to save the search for future use.
   7. Select Run.
   8. On completion exit Search and Reports.
      See Searches and Reports Help Centre for details.
2. From the Vision 3 Front Screen , select Utilities - Populate Problems. The Populate Problems view displays:

   

3. Choose Select to select the group required, for example, Asthma.
4. Remove the tick next to Currently Relevant.
5. Select Define.
6. The Problem screen displays:

   

   Complete as required:

   • Start Date - This defaults to today's date.
   • Read Code - Enter the clinical term required, for example, #14B4 H/O Asthma.
     Note - We suggest avoiding QOF codes, as the problem may be treated as a new diagnosis.
   • Description - Enter name to display in the problem tab, for example, Asthma.
   • Short Name - Enter an abbreviation, for example, AST.
   • Clinician - Select a clinician from the list available.
7. Select OK.
8. Finally, in Options select either:
   • Overwrite Existing Problem if Present or create if not Present - To remove any existing problem with the same clinical term and description and replace it with a new entry.
     Note - Any existing data associated with the problem you are removing does not move to the new problem.
   • Add To Existing Problem or create if not Present - To add extra data to an existing problem, use this option, for example, you might have patients who already have an Asthma problem and want to ensure Repeat Masters are included.
9. Select Create.
10. The 'Problem [XXXXXX] has been updated successfully' message displays on completion, select OK.
11. Select Close to exit.