Archiving GP2GP Messages
Not all GP2GP files can be archived and some can never be archived.
In essence, any GP2GP message that is completed, or record that has been filed, can be archived after a period of time. When you archive, you should select all GP2GP message types and let the system work out which messages to archive. Incomplete or unfiled messages cannot be archived.
The following GP2GP messages are NEVER archived and should be processed:
| Direction | Description |
Filing Status |
Message type |
Archive |
|---|---|---|---|---|
|
Incoming |
Incoming GP2GP Request |
Ready for Action |
GP2GP Request |
Never |
|
Incoming |
Incoming GP2GP Request |
Acknowledged - notes not yet sent |
GP2GP Request |
Never |
|
Outgoing |
GP2GP Request |
Acknowledged with caveats |
GP2GP Request |
Never |
|
Outgoing |
GP2GP Request |
Acknowledged |
GP2GP Request |
Never |
|
Outgoing |
GP2GP Request |
Sent awaiting acknowledgement |
GP2GP Request |
Never |
|
Incoming |
Record Transfer |
Available for filing |
GP2GP Patient Notes |
Never |
|
Outgoing |
GP2GP Record Transfer |
Held in Queue |
GP2GP Patient Notes |
Never |
|
Outgoing |
GP2GP Record Transfer |
Available for Transmission |
GP2GP Patient Notes |
Never |
|
Outgoing |
GP2GP Record Transfer |
Batched |
GP2GP Patient Notes |
Never |
The following GP2GP messages can be archived after they are 30 days old:
|
Direction |
Document Description |
Filing Status in Mail Manager |
Archive if older than 30 days |
Message Type |
|---|---|---|---|---|
|
Incoming |
Incoming GP2GP Request |
Withdrawn |
30 days |
GP2GP Request |
|
Incoming |
Incoming GP2GP Request |
Cancelled/Superseded |
30 days |
GP2GP Request |
|
Outgoing |
GP2GP Request |
Withdrawn |
30 days |
GP2GP Request |
|
Outgoing |
GP2GP Request |
Processing error |
30 days |
GP2GP Request |
|
Outgoing |
GP2GP Request |
Transmission error |
30 days |
GP2GP Request |
|
Incoming |
Record Transfer |
Withdrawn |
30 days |
GP2GP Patient Notes |
|
Incoming |
Record Transfer |
Cancelled/Superseded |
30 days |
GP2GP Patient Notes |
|
Outgoing |
GP2GP Record Transfer |
Processing error |
30 days |
GP2GP Patient Notes |
|
Outgoing |
GP2GP Record Transfer |
Transmission error |
30 days |
GP2GP Patient Notes |
|
Outgoing |
GP2GP Response |
Processing error |
30 days |
GP2GP Request Acknowledgement |
|
Outgoing |
GP2GP Response |
Transmission error |
30 days |
GP2GP Request Acknowledgement |
|
Outgoing |
PDS General Update |
Sent awaiting acknowledgement |
30 days |
PDS Update |
The following GP2GP messages can be archived after one week or immediately:
|
Direction |
Document Description |
Filing Status in Mail Manager |
Archive if older 1week |
Doc Type |
|---|---|---|---|---|
|
Incoming |
GP2GP Request |
Notes sent |
Immed |
GP2GP Request |
|
Incoming |
Incoming GP2GP Request |
Request rejected |
1 week |
GP2GP Request |
|
Outgoing |
GP2GP Request |
Rejected |
1 week |
GP2GP Request |
|
Outgoing |
GP2GP Request |
Complete |
Immed |
GP2GP Request |
|
Incoming |
Record Transfer |
Filed |
Immed |
GP2GP Patient Notes |
|
Outgoing |
GP2GP Record Transfer |
Sent |
1 week |
GP2GP Patient Notes |
|
Outgoing |
GP2GP Record Transfer |
Complete |
1 week |
GP2GP Patient Notes |
|
Incoming |
GP2GP Response |
Ready for Action |
Immed |
GP2GP Request Acknowledgement |
|
Outgoing |
GP2GP Response |
Sent |
Immed |
GP2GP Request Acknowledgement |
|
Outgoing |
PDS General Update |
Complete |
Immed |
PDS Update |
|
Outgoing |
PDS General Update |
Rejected |
1 week |
PDS Update |
