Allocating or Adding Batch Numbers

A batch number must be entered for each personally administered item.

If a clinician enters a prescription on Therapy - Add without printing it, a dispenser or pharmacist can later right click and Edit the prescription at the time of printing to add the batch number.

See Editing Scripts to Add Batch Numbers for details.

If the prescription has already been printed, then right click on the issue line (on Scripts tab, or on Acutes and Issues list) and select Edit. You will then be able to edit the batch number.

Note - For a manufacturer to appear on the manufacturer picklist when adding a batch number, their name must be added beforehand as an Organisation in Control Panel - File Maintenance (Category - Drug Manufacturer)

Any existing batch numbers for any drug can be displayed and selected by clicking with the right mouse and selecting Batch Numbers, thenList.

Select the correct batch number if it is shown on the list, by double clicking on it (you will be warned if the drug on Therapy - Add and on the Batch number list do not match).

Adding a new batch number - If there are no batch numbers on the list relating to the item you are personally administering, then you need to add the number to the batch number list.

Either close the List screen by double clicking on . Then on Therapy Add, click with the right mouse, select Batch Numbers then Add. The Batch Number Add screen displays with the drug already selected.

Or, while Batch Number List displays, point to a line, right mouse click and select Add. The Batch Number Add screen displays but the drug name is blank. You will have to press F3 and select the drug from the drug dictionary.

At the Batch Numbers - Add screen, check the drug name is correct. You can double click in this window or press F3 and re-select from the drug dictionary, if necessary.

A Manufacturer can only be selected from the manufacturer list, if it has been added as an Organisation in Control Panel - File Maintenance - Organisations (category - Drug Manufacturer). Click on your selection.

Type in the batch number for this item exactly as on the box or phial.

Enter the date this batch expires. You may add abbreviated forms, eg 1y (one year), or enter the date in full, eg 31.12.03.

Click on OK.

If you added your entry from Therapy Add - right mouse - Batch Details - Add, the number you have just added will also be assigned to the currently selected Therapy Add screen in the Batch Number window.

If you added the Batch Number to the Batch Number List, then this new number will be added to the Batch Number List. In order to assign it to your current drug, double click on it. The number will then appear in Batch Number on Therapy Add.

Note - Once a batch number reaches its Expiry Date, it is automatically removed from the Batch Number list.