Data Entry Cautions and Exclusions

Data Entry Caution supports SCCRS messaging and the management of exclusions and recalls. Data Entry Cautions:

  • Hold the exclusion period for a SCCRS Exclusion.
  • Cause any recalls within the same SDA as the Read code for Caution to be cancelled, in this case, Smear recalls.
  • Prompt you with an outstanding recall prompt warning you that the smear is not due until the exclusion period is finished, when data is entered within the Cervical Cytology SDA.

Data Entry Caution Entity

Data Entry Caution has its own structured data area and can be found within Recalls and Review in the Consultation Manager Navigation pane.

  • All exclusion reasons are stored on the patient record within the Data Entry Caution SDA with the Read code 685..00 Cervical neoplasia screening.
  • The reason for the exclusion displays as free text in the Reason for Caution area.
  • The exclusion period is stored within the Data Entry Caution SDA.

If you attempt to add smear data whilst there is an active exclusion period, you are prompted with the Data Entry Caution screen which gives the dates of the exclusion period and the reason for exclusion.

From the Data Entry Caution you have two options:

  • Cancel - Cancels the data entry and the caution prompt.
  • Continue - Allows you to continue with the data entry, ignoring the caution.

Non-SCCRS Data Entry Cautions

It is also possible to use the Cautions functionality for non-SCCRS items. This allows you to set up an exclusion period for a patient relating to a specific structured data area (SDA). You are alerted if you try to add data relating to the excluded SDA within the exclusion period.

Exclusion Reasons and Automatic Filing

Free text exclusion reasons are not automatically filed into the patient record as a separate Read coded entity.

  • The only exclusion reason that automatically files into Consultation Manager in its own right is 9O8S.00 Cervical Smear Defaulter.
  • Exclusion reasons are contained in the free text section of the data entry caution.
  • Recall data within any type of exclusion message, automatically files into the patient record.

Exclusion Periods

Cervical Smear defaulters are automatically excluded from the recall system for three years. This can be overridden by a subsequent recall. Exclusion periods for other exclusion reasons may vary.